Logging Transcripts and Test Scores in IASU¶

Steps¶

Go to IASU and search for the institution where the transcript comes from.
If the institution is in IASU: Drill in and log the transcript using the fields below.
If the institution is NOT in IASU: Enter the school's name on a new line, then choose the school code that matches the name and address on the transcript legend.

Screenshot Placeholder

Screenshots of the IASU entry screen are in the original Word manual. Add them here when available.

Field Reference¶

Field	What to Enter
Transcript type	Pick the code that applies: College / High School / International transcript / External exams (AP/IB/CLEP Scores)
Date received	Current date
Status	`RECD` — Official Received
Year attended	Year of first and last term attended
Start/End dates	No longer need to enter
Acad Credentials	Enter if Associate's or Bachelor's degree is found on transcript
Comment	Timestamp + note (use one of the source codes below)

Semester Date Codes¶

Semester	Start Date	End Date
Summer	06/01/YY	07/31/YY
Fall	08/01/YY	12/31/YY
Intersession / Spring	01/01/YY	05/31/YY

Comment Source Codes¶

Use one of these codes in the comment:

Parchment
XAP
adm email
counter

Degree Entry¶

Drill into the degree box → degree date → type ... (3 dots) → click to choose a degree code → click Open → enter the degree earned date → single Save → Update.

Important Notes¶

Multiple Entries

Make sure to click on 1 and Insert a new line if there are already entries — do not overwrite existing records.

District Transcripts with Multiple Institutions¶

If you receive a transcript from a school district with multiple institutions, add all institutions the student attended to IASU. Refer to the transcript legend for school codes.

Common district transcripts include: - Riverside Community College District - Los Angeles Community College District - San Diego Community College District

Duplicate Transcripts¶

If a transcript was previously submitted:

Check Laserfiche for the original transcript — verify dates attended and units completed.
If no change: Add (Duplicate) to the timestamp comment and at the end of the filename.
Example: Norris, Chuck (Duplicate)_1711846_Fullerton college
If there is a change: Update Start/End dates.