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Move Transcripts to M Drive & Distribute

Location

Go to the SAC — eTrans Download folder in the M Drive.

Directory: SAC -- eTrans Downloads

Steps

  1. Log received transcripts to student records in Colleague via the IASU screen.

  2. See Logging Transcripts in IASU for detailed steps.

    Correction

    Use RECD Official Received instead of PEND Pending.

  3. Move the downloaded transcripts to the 'Parchment' and 'XAP' folders.

  4. Check the 'JST Military Trans' folder for new transcripts — look in the "Import to Laserfiche" sub-folder.

  5. Rename files to the same format as Parchment and XAP, then log into IASU.

  6. Check the admissions@sac.edu folder for new transcripts.

  7. Distribute transcripts from admissions@sac.edu, JST Military Trans, Parchment, and XAP to:

  8. AR III — College and JST transcripts
  9. AR II — High School transcripts

  10. Distribution is by Alpha Breakdown.

  11. Copy & paste transcripts from admissions@sac.edu, Parchment, and XAP folder 1 "Import to Laserfiche" to the 'QF — Import to Laserfiche' folder.

    Warning

    Do NOT put them in the "ARCHIVES" folder. JST Military Trans transcripts do NOT go in the QF folder.

  12. Move transcripts from all source folders (folder 1 "Import to Laserfiche") to folder 2 "Downloaded Completed".