Skip to content

Transcripts — Incoming Colleges

Video Resources

Evaluation Resources

Unit Evaluation Cheat Sheet

# Category Include Exclude
1 ALL All coursework, A–F, CR/NC, P/NP, Repeats, Non-degree applicable In-Progress, EWs (affects SAP)
2 COMPLETED Letter grades A–D, CR, P F grades, NC/NP, Repeats, Unauthorized Withdrawal, Withdrawal, Non-degree applicable
3 ATTEMPTED Letter grades A–F, Unauthorized Withdrawal CR/NC, P/NP, Repeats, Withdrawal, Non-degree applicable
4 GRADE POINTS Units × grade value from Attempted (A=4, B=3, C=2, D=1, F=0) CR/NC, P/NP, Repeats, Withdrawal, Non-degree applicable

Total Transfer Unit Processing

SCAN

  • Scan physical transcripts to Laserfiche.
  • Electronic transcripts will already be on Laserfiche from ARII.

IASU

  1. Enter Student ID and press Enter.
  2. Detail into the desired school.
  3. Click 1 button to insert a new line (important for accurate transcript history).
  4. Enter fields:
Field Value
Transcript Type COL — College
Date Recd Today's date
Status UEVL (units only) / TEVL (GE evaluated) / NOAC (not accredited)
  1. If school not listed: enter school name on a new line, find the school, then repeat above.
  2. Click Save All.

Screenshot Placeholders

IASU field entry screenshots are in the original Word manual.

EXTS

  1. Enter Student ID and press Enter.
  2. Double-click on desired school.
  3. Detail into a new/empty line.
  4. Enter fields:
Field Value
External Course TOTAL TRANSFER
End Date End date of last semester (Summer: 7/31/YY, Fall: 12/31/YY, Spring/Intersession: 5/31/YY)
Title Total Transfer
Credits ALL units
  1. Save → OK → Update → Cancel.
  2. Detail into EQUIV → detail into Course Information → OK.
  3. Type TRN-TRN (not case-sensitive) → OK.
  4. Enter:
    • Credit: number of ALL units
    • Status: TR
    • Credit Type: T
  5. Click Save All.

Screenshot Placeholders

EXTS entry screenshots are in the original Word manual.

STAC

  1. Enter Student ID and press Enter.
  2. Detail into the TRN-TRN course you created.
  3. Select SACD → OK.
  4. Enter fields:
    • Title: Change to school name (e.g., Total Transfer → Fullerton College). Use the Naming Key.
    • Att/Cmpl/GPA/Pts: Enter totals (ALL | COMP | ATT | GPTS).
    • Cum Att/Cmpl/GPA/Pts: Enter totals.
    • Alt Att/Cmpl/GPA/Pts: Enter totals.
  5. Detail into Notes/Comments → Comments → Timestamp.
  6. Click Save All.

Pseudo (Prerequisite) Processing

EXTS

  1. Enter Student ID → double-click desired school → detail into a new line.
  2. Enter fields:
Field Value
External Course Name of course from transfer institution
End Date End date of the semester taken (same codes as above)
Grade Scheme CC
Grade Grade of the course
Term Term the course was taken
  1. Save → Update → Cancel.
  2. Detail into EQUIV → click into Credit field — fields auto-populate.
  3. Click Arrow to cycle through all entries.
  4. Delete entries that do not apply (refer to GE Evaluation notes).
  5. Click Save All.

STAC

  1. Enter Student ID → detail into ENGLP-101 or MATHP-080.
  2. Select SACD → OK.
  3. Enter:
    • Name: Update to course name from transfer institution.
    • Title: Update to transfer institution name (use Naming Key).
  4. Click Save All.

GE Evaluation

Process Summary

  1. Check the Evaluation Flowchart.
    • Do not evaluate for any SCC Academic Programs (1/14/25 TP).
    • If student has both AA/AS and AAT/AST: evaluate for Plan A and Plan B (1/14/25 TP).
    • Plan C by request only (1/9/25 TP).
  2. Determine what GE areas are already completed using PSPR (Program: SAC.LA.AA, Catalog: 2010-2011) → drill into "Evaluate" → Save All → Download → Open file.
  3. Check Assist.org to find GE areas for the student's courses.
  4. Fill in GE area gaps via Colleague.
  5. Update IASU and Transcript Log when complete.

GE Processing — EXTS

Same steps as Pseudo Processing above, then detail into EQUIV and delete entries that don't apply.

GE Processing — STAC

  1. Detail into each course entered.
  2. Select SACD → OK.
  3. Enter:
    • Name: Course name from transfer institution.
    • Title: GE Area + institution name (use = to preserve case): "=Plan A - E1 Fullerton"
    • Term: Term of the transfer course (YYYYSU / YYYYFA / YYYYSI / YYYYSP).
  4. Repeat for all transfer course areas.
  5. Click Save All.

PSPR Verification

  1. Enter Student ID → type SAC.LA.AA → OK.
  2. Double-click on 2010 Catalog ID.
  3. Detail into Evaluate → Save All → Download → Review the PSPR report.

Course Coding Reference (EXTS)

Plan A Plan B (CSU) Plan C (IGETC)
TRN-PA.A TRN-A1 TRN-1A
TRN-PA.B1 TRN-A2 TRN-1B
TRN-PA.B2 TRN-A3 TRN-1C
TRN-PA.C TRN-B1 TRN-2A
TRN-PA.D TRN-B2 TRN-3A
TRN-PA.E1 TRN-B3 TRN-3B
TRN-PA.E2 TRN-B4 TRN-3A/3B (manual)
TRN-PA.F1 TRN-C1 TRN-4
TRN-PA.F2 TRN-C2 TRN-4JJ (manual)
TRN-PA.G1 (math) TRN-C1/C2 (manual) TRN1-4J (manual)
TRN-PA.G2 (reading) TRN-D1 through TRN-D10 TRN-5A
TRN-PA.G3 (comm) TRN1-D1/D10 (manual) TRN-5B
TRN-E1 TRN-5C
TRN-E2 TRN-6A
TRN-F

CSU GE Golden 4 — Must Have C or Higher

  • A1, A2, A3, B4

Special Scenarios

  • Additional C1 or C2 (Plan B) / additional 3A or 3B (Plan C): Manually update to TRN-C1/C2 or TRN-3A/3B. Delete old entry in EXTS and insert new coding.
  • Multiple courses in area 4 (Plan C): Manually update to TRN-4 or TRN1-4J. Delete old TRN-4 entry and insert new.
  • Multiple courses in area D (Plan B): Manually update to TRN1-D1/D10.
  • Courses that populate with American Institutions: Delete the American Institutions entry from EXTS.
  • Courses not auto-populating in EXTS: Email Tina to update. Can verify in TCEQ (do NOT edit).
  • Course auto-populates with wrong units: Change the units in the second step of EXTS.
  • Building a Freshman Composition or Intermediate Algebra course: Use Pseudo Courses (TEEV) — ENGLP-101 or MATHP-080.