Grade Changes (AR Tech)¶

Standard Grade Change¶

STAC: 1. Detail into course. 2. Detail into Notes/Comments. 3. Enter IGC into Notes/Dates. 4. Detail into Comments. 5. Make a detailed comment + timestamp. Save twice to get back to SACD. 6. Remove grade. 7. Click Save All.

RGCS: 1. Enter Student ID → detail into course. 2. Delete grade. 3. Click Save All.

STAC: 1. Enter Student ID → detail back into course. 2. Enter the new grade. 3. Click Save All.

Laserfiche: Scan if physical form.

Closing Incomplete Contracts¶

Same steps as above, but add these comments:

If contract is on file:

"Incomplete Grade I changed to X. Incomplete contract on record. Specifies grade change to X if contract is not completed. Contract term ended with end of Fall 20XX."

If no contract on file:

"Incomplete Grade I changed to F/P/A etc. No Incomplete contract on record. Contract term ended with end of Fall 20XX. F grade assigned to close contract."

If Student Is Not Currently Active

RGCS will render an error. Steps: 1. Activate Program. 2. Process Grade Change. 3. Inactivate Program.

Change P/NP to Letter Grade¶

Eligibility: Only when the student selected P/NP through Self-Service during registration AND did not submit a P/NP petition.

Steps: 1. Student must make a request by email. 2. Run a query to verify that P/NP was selected during Self-Service registration. 3. If yes, check if we have the instructor's grade book (or request it).

STAC: 1. Drill in → remove P → leave grade blank. 2. Add comment:

"Grade change from P to A based on supporting documentation. Student accidentally selected P/NP during registration in Self-Service. Student requested to have the letter grade." - If no instructor grade book available (only RGCS), note that in the comment. 3. Timestamp → Save out.

RGCS: Verify grade matches the instructor's grade book.

STAC: Enter grade and save out.

BGVU — Assign W¶

Run BGVU query daily to get student Academic Credit IDs — use those IDs in the Savelist, not Student ID numbers.

Query: 1. Update STC_STATUS_DATE to today's date. 2. Set "AND STC_STATUS_DATE < '<Today's Date>'".

SLED: Create Savelist with Academic Credit IDs (NOT Student IDs).

BGVU: 1. Enter Savelist name. 2. Save All.