Waitlist Guidelines

Baseline Functionality

1. The waitlist becomes active once a section reaches its maximum enrollment capacity (provided the section has an integrated waitlist).
2. Waitlisting is available from the start of the registration period through the last day to add for each section.
3. During the add period, students may waitlist; however, faculty authorization is required to complete enrollment.
4. Students must clear prerequisites, be free of registration holds, repeatability restrictions, and have approval of overload to join a waitlist. (Note: the waitlist will not check for course time conflict, as it allows students to shift their schedule as desired.)
5. Students may waitlist only one section of a course at a time. Waitlisting additional sections of the same course is not permitted.
6. Students currently enrolled in a course are not allowed to waitlist another section of that same course. However, students who are waitlisted in a course are allowed to enroll in a different section.
7. Once a waitlist has been activated, students must join the waitlist even if open seats become available — they cannot enroll directly.

Example

English 101 has two students on the waitlist with 10 available seats. In order to enroll, students must waitlist first and be "auto-enrolled" into the section if they meet all enrollment conditions.

Waitlist Auto-Enrollment

1. Waitlisted students will be automatically enrolled when space becomes available. This process typically runs daily at approximately 5:00 AM.
2. Auto-enrollment follows the order of students on the waitlist roster.
3. Students with registration restrictions will not be auto-enrolled but will remain in the queue. The next eligible student will be enrolled instead. Common restrictions include:
   • Active registration holds
   • Time conflicts with other enrolled courses
   • Course repeatability limitations
   • Exceeding unit limits
   • Existing enrollment in the same course

Waitlist & Student Notifications

1. Students confirm their waitlisted position in Self Service and are notified via email upon successful auto-enrollment.
2. Students can review their waitlist rank and potential movement in Self Service.
3. Any updates to a student's registration status will trigger an immediate notification.

Faculty & Administrative Considerations

1. Waitlist functionality is managed by Divisions and may be enabled or disabled per section. Faculty may request activation if a section does not currently have a waitlist.
2. Waitlist capacity is determined by the respective Division.
3. Changes in student registration activity throughout the registration cycle may affect auto-enrollment eligibility.